Digital Waste Tracking: What Bristol Businesses Need to Know

The UK government, through the Department for Environment, Food & Rural Affairs (Defra), is currently developing a mandatory Digital Waste Tracking (DWT) service

The UK government, through the Department for Environment, Food & Rural Affairs (Defra), is currently developing a mandatory Digital Waste Tracking (DWT) service. This initiative represents a major shift in how waste is managed across the United Kingdom, moving from the, paper-based system to a real-time, digital database. For a business like The Two Georges, this system will eventually replace the traditional Waste Transfer Notes (WTNs) and Consignment Notes (CNs) you currently use.

The Purpose of Digital Waste Tracking

The primary goal of the DWT service is to provide a comprehensive, live “map” of where waste is produced, who is moving it, and where it ultimately ends up. Historically, the UK waste sector has been vulnerable to “waste crime,” such as illegal fly-tipping and the misclassification of hazardous materials. By digitizing the trail, Defra aims to make it significantly harder for rogue operators to undercut legitimate, licensed businesses.
How the Service Will Work

Once fully implemented (anticipated transition starting in 2025/2026), every organization that produces, carries, or processes waste will be required to record information digitally.

Real-Time Logging: Instead of filling out a paper form at the point of collection, the waste “producer” (the household or business) and the “carrier” (The Two Georges – House clearance and waste removal) will log the transaction on a central digital platform.

The Circular Economy: By tracking waste more accurately, the government can identify materials that are being sent to landfills but could instead be recycled or repurposed. This supports the UK’s goal of a “Circular Economy,” where waste is treated as a resource.

A Unified System: Currently, waste tracking is fragmented across different agencies (Environment Agency in England, NRW in Wales, SEPA in Scotland). The DWT service is designed to be a UK-wide system, ensuring consistency across borders.

Impact on Local Waste Carriers

For licensed operators in Bristol, the introduction of DWT brings both challenges and benefits:

Reduced Admin: In the long term, digital logs should reduce the physical burden of storing boxes of paper Waste Transfer Notes, which legally must be kept for two years.

Leveling the Playing Field: The service will make it easier for authorities to identify unlicensed carriers. Since legitimate businesses like yours already pay for licenses and insurance, a system that exposes “cowboy” operators helps your business stay competitive.

Compliance and Fees: While the service is intended to be user-friendly, there will likely be a small charge for certain types of entries to cover the costs of running the platform, similar to how the current Waste Carrier License system works. Digital waste tracking service DEFRA website

The Two Georges took part in the initial consultation phase with DEFRA.

We can see the benefits of our government having a much clearer picture of the quantities of waste being produced and location. This should enable them to better plan for and incentivize recycling much more efficiently at a regional level.
During the consultation we pushed for the waste tracking information to be pushed back up through the supply chain to the initial producer within a few hours of a transfer of that waste being made. We feel that this would give our customers better traceability of their waste. It would also provide more people watching the flow of waste to help spot any illegal waste disposal.
We were also keen to be able to update the waste transfer stations system with our waste transfer information before arriving at the destination, so that they would just have to verify that information rather than manually entering the same data again. Hopefully reducing queue times.

Our concerns with the digital waste tracking system

Our major concern with the digital waste tracking system is that it still won’t be effective against the rogue traders operating outside that system. The small scale fly tippers will not be affected by this system, but hopefully the large illegal tips that have been operating will be easier to catch out. The major changes that we think would make the most difference is to overhaul the enforcement on illegal tips and fly tipping hot spots. The enviroment agency needs to respond to these illegal waste events and investigate them, this would include surveillance at fly tipping hot spots.

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